PRIVACY POLICY

This Privacy Policy applies to: https://forward.captus.com/HRPA

Last update: September 21, 2020

Respecting your private life is of the utmost importance for Captus Press Inc., who is responsible for this website.

This Privacy Policy aims to lay out :

• the way your personal information is collected and processed. "Personal information" means any information that could identify you, such as your name, your mailing address, your email address, your location and your IP address. "Personal information" is a synonym for "personal data" within the meaning of the Regulation 2016/679 of the European Union (General Data Protection Regulation);
• your rights regarding your personal information;
• who is responsible for the processing of the collected and processed information;
• to whom the information is transmitted;
• if applicable, the website's policy regarding cookies.

 

1. COLLECTION OF PERSONAL INFORMATION

We collect the following personal information:

• Last Name
• First name
• Mailing address
• Postal code
• Email address
• Phone and/or fax number
• Credit card number (when resources are purchased).

The personal information we collect is collected through the collection methods described in the following section.

2. FORMS AND METHODS OF COLLECTION

Your personal information is collected through the following methods:

• Website registration form
• Order form

We use the collected data for the following purposes:

• Order tracking
• Contact
• Tracking, submissions, performance and results in Academic and Exam Prep Courses

3. INTERACTIVITY

Your personal information is also collected through the interactivity between you and the website. This personal information is collected through the following methods:

• Discussion Boards
• Comments
• Correspondence with course instructors

We use the personal information thus collected for the following purposes:

• Identifying those who are entitled to take courses within our Academic Program, processing course registrations, tracking and reporting course progress and results of assignments and examinations.

4. COOKIES AND LOG FILES

We collect information through log files and session cookies that are not retained when your current website session ends. These allow us to process statistics and information on traffic on the Website, to ease navigation and improve your experience for your comfort. We do not set tracking cookies.

a) Temporary Session Cookies used by the Website

The Session cookie files used on the Website are the following:

• Session identifier that does contain personal information.

The use of such files allows us to achieve the following purposes:

• Maintaining the flow and coherence of your session on our website.

b) Objection to the use of cookies and log files by the Website

You have the right to object to the recording of these cookies and log files by configuring your web browser.

Once you have deactivated cookies and log files, you may continue your use of the Website. However, any malfunction resulting from this deactivation may not be considered of our making.

5. SHARING PERSONAL INFORMATION

We are committed to not selling to third parties or otherwise commercialize the personal information we collect. However, we may share this information with third parties for the following reasons:

• Providing registration and course performance results to the Human Resources Professional Association for which the Academic Program is hosted.

6. STORAGE PERIOD OF PERSONAL INFORMATION

The controller will keep in its computer systems, in reasonable security conditions, the entirety of the personal information collected for the following duration: 7 Years.

7. HOSTING OF PERSONAL INFORMATION

Our website is hosted by: Captus Press Inc., located at the following address:

1600 Steeles Avenue West, Vaughan Ontario, Canada, L4K 4M2.

The host may be contacted at the following phone number: 1 (416) 736-5537.

Personal information we collect and process is exclusively hosted in Canada.

This transfer of personal information outside of the EU is justified by the fact that our headquarters are located in Canada.

8. CONTROLLER

a) Controller

The "Controller" is: Jennifer Wong. The Controller may be contacted as follows:

The Controller may be joined by email at admin.captus.com

The Controller is in charge of determining the purposes for which personal information is processed and the means at the service of such processing.

b) Obligations of the Controller

The Controller is committed to protecting the personal information collected, not to transmit it to third parties without informing you, and to respect the purposes for which personal information was collected.

In the event that the integrity, confidentiality or security of your personal information is compromised, the Controller is committed to notify you.

9. RIGHT OF OBJECTION AND OF WITHDRAWAL

You have the right to object to the processing of your personal information by the Website ("right to object"). You also have the right to request that your personal information does not appear, for example, on a class list ("right to withdraw"). Please note that this may require you to withdraw from the Academic Program Portal and Courses.

If you wish to exercise the right to object or the right to withdraw, you must follow the procedure described hereinafter:

The user must submit a request to the Controller email address listed above.

10. RIGHT OF ACCESS, OF RECTIFICATION AND OF REMOVAL

You have the right to consult, update, modify or request the removal of information about you by following the procedure described hereinafter:

The user must submit a request to the Controller at the email address listed above.

If you have a personal account, you may request its removal by following the procedure described hereinafter:

The user must send an email to the data controller containing information on the account's username and email address. The email should provide details on what information needs to be removed. Please note that removal of substantial personal information also requires withdrawal from the Academic Program Portal and courses within the Academic Program.

11. GENERAL PRINCIPLES RELATING TO THE COLLECTION AND PROCESSING OF PERSONAL DATA UNDER EUROPEAN REGULATION 2016/679

In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of your personal data comply with the following principles:

• Lawfulness, fairness and transparency: your personal data may only be collected and processed with your consent. Every time your personal data is collected, you will be informed that your personal data is collected and for which reasons your personal data is collected;
• Limits purposes: the data is collected and processed for one or more purposes set out in this Privacy Policy;
• Data minimization: only personal data necessary for the purpose to which it is necessary is collected;
• Storage limited in time: personal data is stored for a limited time, of which you are notified;
• Integrity and confidentiality of collected and processed personal data: the Controller is committed to guarantee the integrity and confidentiality of the collected personal data.

In order to be lawful and to comply with Article 6 or European Regulation 2016/679, collection and processing will only occur if one of the following applies:

• You have given your express consent;
• Processing is necessary for the performance of a contract;
• Processing is necessary for compliance with a legal obligation;
• Processing is necessary in order to protect your vital interests or those of another physical person;
• Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority;
• Processing is necessary for the purposes of the legitimate interests pursued by the Controller or a third party.

12. ADDITIONAL RIGHTS PURSUANT TO EUROPEAN REGULATION 2016/679

In accordance with European regulation relating to the processing of personal data, you also have the rights listed below.

In order for the Controller to grant your request, you must provide your first and last name, your email address, and if relevant, your personal account or membership number.

The Controller must answer your request within a period of thirty (30) days.

a) Right to portability of personal data

You have the right to request the portability of your personal data held by the Website to another site by following the procedure described below:

________

b) Right of not being the object of a decision based only on automated processing

In accordance with the provisions of the European Regulation 2016/679, you have the right of not being the subject of decision based solely on automated processing if the decision produces legal matters affecting concerning you or significantly affects you.

c) Right to submit a complaint to the competent authority

In the event that the Controller does not answer your request, you wish to challenge his or her decision or you believe one of your rights has been infringed upon, you have the right to submit a complaint to the competent authority.

13. SECURITY

Personal information we collect is stored in a secured environment. People working for us are obligated to respect the confidentiality of your personal information.

To ensure the security of your personal information, we use the following methods:

• SSL (Security Sockets Layer) Protocol
• Access management - person authorized
• Access management - person concerned
• Network surveillance software
• Automatic backup
• Digital certificate
• Username/password
• Firewalls

We are committed to maintaining a high degree of confidentiality by integrating the latest technological innovations that allow us to ensure the confidentiality of your transactions. Nevertheless, no mechanism can ensure a complete security and transmitting personal information on the Internet always entail a part of risk.

14. PERSONAL DATA OF MINORS UNDER EUROPEAN REGULATION 2016/679

In accordance with the provisions of Article 8 of Regulation 2016/679, only minors over 15 years of age may consent to the processing of their personal data.

If you are a minor under the age of 15, the consent of a legal representative is required in order for your personal data to be collected and processed.

We reserve the right to verify by any means that you are over 15 years of age or that you have obtained the consent of a legal representative before using our Website.

15. CHANGES TO OUR PRIVACY POLICY

Our Privacy Policy may be viewed at all times at the following address:

https://forward.captus.com/HRPA/PrivacyPolicy/

We reserve the right to modify our Privacy Policy in order to guarantee its compliance with the applicable law.

You are therefore invited to regularly consult our Privacy Policy to be informed of the latest changes.

16. ACCEPTANCE OF OUR PRIVACY POLICY

By using our Website, you certify that you have read and understood this Privacy Policy and accept its conditions, more specifically conditions relating to the collection and processing of personal information, and the use of cookies.

17. APPLICABLE LAW

We are committed to respect the legislative provisions as specified in:

Personal Information Protection and Electronic Documents Act, SC 2000, c 5; and

Act Respecting the Protection of Personal Information in the Private Sector, CQLR cP-39.1 ; and

General Data Protection Regulation, Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 for the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.